National Programme Officer Vacancy Job Ref: VACUNDP1175-29
United Nations Development Programme (UNDP)
Background Under the authority and supervision of the Head of Office of UNODC Mauritania, the National Programme Officer (NPO) will provide administrative and programmatic support to the UN project on the “Promotion of inclusive cross-border governance and strengthening of the resilience of populations in order to mitigate security risks in the border areas of Mauritania and Senegal”.
The National Programme Officer will work in collaboration with operations, programs, administrative staff, national authorities, and other partners to exchange information and ensure consistent and quality service delivery.
Duties and Responsibilities
Provide support to the management of ongoing projects Support to administrative and logistics services Support to the implementation of the project Support to coordination with other colleagues working on the project Support to the drafting of project documents Support to knowledge development and sharing.
Any other task assigned by the supervisor Ensure to provide support to the management of ongoing project activities with a focus on achieving the following results: Contribute to the development of the work plan;
Assist in the organization of logistics, preparation of the program and coordination with stakeholders for the organization of activities as needed;
Assist in the minutes for project meetings and in the drafting of research reports and other documents as needed; Assist in the coordination of planned project events;
2. Ensure efficient administrative and logistical services with a focus on achieving the following results: Contact with partners and project staff, arranging appointments and meetings as an interpreter if necessary and/or taking notes;
Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions; Maintaining project records/documents/files in an efficient manner; Handling assigned correspondence and other administrative tasks, including creating electronic requests;
Arranging travel and hotel reservations, preparing travel authorizations, processing visa applications, ID cards and other documents; Administrative support for conferences, workshops, retreats; Support in ensuring compliance with participant clearance procedures in accordance with donor requirements;
Arranging transportation, monitoring vehicle maintenance and insurance; Assisting in proper control of supporting documents for payments and financial reporting;
Verification of related forms provided by partners before submitting them to the Financial Assistant for verification; Proper receipt of goods and services; P
reparation of routine correspondence, faxes, memoranda and reports to partners; Extraction, entry, copying and filing of data from various sources as requested; Maintenance of an appropriate filing system for financial records that ensures the security of confidential documents; Assists in the organization, execution and coordination of logistical requirements by establishing a 2,822 / 5,000
Calendar of events, a programme calendar and a checklist of successfully held events; Monitoring and managing office supplies, including maintaining stationery stock as required by staff and maintaining a log of materials distributed; Extracting data from different sources;
Monitoring deadlines, commitments, actions taken and coordinating the collection and submission of reports to the Head of Unit; Assisting in budget preparation, providing information for auditing.
3.Providing support to office maintenance and asset management with a focus on achieving the following results:
Serving as a focal point in monitoring asset management files; Managing files and records related to office maintenance; Supporting the maintenance of common premises and services.
Supporting knowledge building and sharing within the project with a focus on achieving the following results:
Participating in training for operations and programme staff; Strong contributions to knowledge networks and community practices;
4.Competencies Analyzes complex technical materials (including data) and makes concise, relevant recommendations Proactively identifies new opportunities and challenges Understands personal and team roles, responsibilities and objectives Understands, explains and shares information on assigned tasks with accuracy and clarity Ability to get things done while exercising good Takes responsibility for addressing critical situations and delivering core value
Required Skills and Experience
Holder of a university degree in law, sociology, political science, (project) management or international relations or any other similar field. Have at least 2 years of experience in the field of project formulation, management and monitoring/evaluation is required.
Experience in the field of crime prevention and criminal justice is required. Professional experience in Africa or in an Arabic-speaking country is an advantage. Experience working with the United Nations or a similar international organization is an advantage.
Proficiency in the use of computers and office software (Microsoft Word, Excel, etc.). Experience in the management of United Nations systems is an asset. Language Requirements:
The working languages of the United Nations Secretariat are English and French. For this position, a perfect command of French is required.
That is to say, oral and written fluency is required. A good understanding of English and Arabic is a strong asset. Notions of another language spoken in Mauritania is an advantage.
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