Programme Assistant (SSA) Vacancy Job Ref: VACWHO1175-43
World Health Organization (WHO)
Area of expertise
Administration/Management, finance, project management or equivalent field.
Purpose of the Position
Provide administrative support to the WHO Mauritania office, especially to the team in charge of emergencies, in accordance with WHO rules, regulations and policies.
Context
Mauritania is one of the WHO member states and has benefited from WHO technical support for over 63 years. The country faces several health challenges and is also plagued by multiple emergencies due to epidemics and/or natural disasters as well as climate change.
All these emergencies mean that the WHO country office is in high demand to provide technical assistance. In order to ensure quality technical assurance, the Office must strengthen its capacities, particularly with regard to administrative staff capable of helping technicians and the national party to accomplish technical tasks.
Expected activities
Under the general supervision of the Representative and under the supervision of the Operations Officer and the Coordinator of the Health Emergencies, Preparation and Response team, the incumbent will be responsible for:
⦁ Drafting routine correspondence,
⦁ Organizing meetings and workshops,
⦁ Drafting memos and requests for implementation of activities or services,
⦁ Participating in the development of budgets for program activities,
⦁ Ensuring budget monitoring of program activities,
⦁ Monitoring payment requests.
⦁ Participating in the development of program activities,
⦁ Initiating fund commitments in GSM.
⦁ Contribute to the expression of program needs,
⦁ Submit purchase requests to the purchasing officer using the correct template,
⦁ Participate in the evaluation of offers,
⦁ Contribute to the evaluation of supplier performance.
⦁ Ensure the management of the premises used as an office,
⦁ Ensure the management of program inventory,
⦁ Ensure the management of transport, and ensure the maintenance of program vehicles,
⦁ Contribute to travel management,
⦁ Perform other tasks as needed at the request of the supervisor.
Expected deliverables
The following deliverables are expected from the Program Assistant:
⦁ Administrative correspondence is prepared, received and classified
⦁ The administrative, budgetary and financial monitoring of the program is well ensured,
⦁ The monitoring of aspects related to the logistics/purchasing of the program is well ensured.
Qualifications, experience, skills and languages
Qualifications
Essential: A secondary school diploma followed by training in administration. Desirable: A higher education degree in Administration/Management, Finance, Project Management or an equivalent field.
Experience
Essential: At least five years of experience in the field Desirable: – Experience in similar positions in one of the United Nations system institutions would be an asset. – Experience with Oracle-based systems or other ERP software systems is an asset.
Essential skills
⦁ Deliver results
⦁ Promote integration and teamwork
⦁ Ability to communicate clearly and concisely, orally and in writing
⦁ Respect and promote individual and cultural differences.
Functional skills and knowledge
The incumbent must demonstrate professional proficiency and will update his/her knowledge in the use of modern office automation technologies through in-house training, on-the-job training or self-study.
He/she must keep abreast of changes in procedures and practices, rules and regulations, and organizational structure within the country office, cluster and WHO as a whole, in order to be able to present and explain them to other staff members.
Languages and level required (Basic/Intermediate/Expert)
Essential: Expert knowledge of French. Desirable: Intermediate knowledge of English
Other skills
Excellent knowledge of Microsoft Office
Duty location
Nouakchott and Hodh El Chargui (Bassiknou)
Travel
Possible field travel based on WHO established schedule.
Additional Information
• This vacancy notice may be used to identify candidates for other similar consultancies at the same level.
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position.
• WHO is committed to workforce diversity.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment).
All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct.
To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority.
The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant. • WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant.
The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
• The purpose of this vacancy is to develop a list of qualified candidates for inclusion in this advertised roster. All applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) upon conclusion of the selection process.
Successful candidates will be placed on the roster and subsequently may be selected for consultancy assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection to a consultant contract. There is no commitment on either side.
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